Room / Vehicle / IT Equipment Booking

The Department of Botany provides several resources for our members to reserve. To book meeting rooms, vehicles, or equipment, please visit the Botany internal website.

*Note that you must first register your CWL with Botany IT (submit your request to helpdesk@botany.ubc.ca) to enable access to the site.

*Instructions for using the booking system can be found here.

Instruction Video

For inquiries regarding equipment loans not covered under the departmental booking system, please email us or visit us in person.

Botany Meeting Rooms

Botany Vehicles

There are three vehicles available for booking (the old big Suburban is not available anymore as of September 25, 2015).

• You may retrieve the keys from the Botany main office.
• Please remember to refuel after using a vehicle so that no one unexpectedly runs out of gas on the next trip. The gas card may be found together with the vehicle key.
• You must send the gas receipts to the Botany finance office.
• Paper based vehicle booking forms are no longer available. Instead, you must complete an online reservation form. Please take note of the “odometer out” and “odometer in” values when using a vehicle. You will need to modify your reservation form after to fill in those numbers.
• A diagram for the parking stall location is available HERE. Please contact the Botany finance office for the current vehicle rental costs.

Botany IT Equipment

Note: You must contact Botany IT to sign out the MacBook Pro or camcorder. To obtain other IT equipment, please contact the Botany main office.
If you are using your own laptop, you may require an adapter to connect to the meeting room projectors. The adapters can be obtained through Botany IT. Contact Botany IT at helpdesk@botany.ubc.ca to arrange for this.